Hotel Group Rooming List Deadline Calculator
Enter your event or arrival date and the number of days' notice your hotel requires to determine exactly when your rooming list is due.
Days From Today Rooming List Is Due
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Days Until Arrival—
Hotel Notice Requirement (days)—
Internal Buffer (days)—
About this calculator
Calculate the final rooming list submission deadline for a hotel group booking based on the event date and the hotel's required advance notice period.
Frequently Asked Questions
What is a rooming list?
A rooming list is the document group organizers submit to a hotel listing each guest's name and room assignment ahead of a group's arrival.
Why add an internal buffer?
A buffer gives your team time to catch errors, chase down late responses, and resubmit before the hotel's hard deadline.
What happens if I miss the rooming list deadline?
Hotels may release held rooms back into general inventory, charge attrition fees, or assign rooms without guest preferences.